General Terms & Conditions for Accommodation Contract

[Scope of Application]

Article 1.
1. Contracts for Accommodation and related agreements to be entered into between this Hotel and the Guest to be accommodated shall be subject to these Terms and Conditions. Any particulars not provided for herein shall be governed by laws and regulations and/or generally accepted practices.
2. In cases where the Hotel has entered into a special contract with the Guest, insofar as such special contract does not violate laws and regulations and/or generally accepted practices, notwithstanding the preceding paragraph, the special contract shall take precedence over the provisions of these Terms and Conditions.

[Application for Accommodation Contracts]

Article 2.  
1. A Guest who intends to make an application for an Accommodation Contract with the Hotel shall notify the Hotel of the following particulars.
(1) Name of the Guest(s), Nationality, and age
(2) Date of accommodation and estimated time of arrival
(3) Accommodation charges (based, in principle, on the Basic Accommodation Charges listed in Table No.1)
(4) Other particulars deemed necessary by the Hotel.
2. In cases where the Guest requests, during his/her stay, an extension of accommodation beyond the date(s)
in Subparagraph (2) of the preceding paragraph, it shall be regarded as an application for a new Accommodation Contract at the time such a request is made.

[Conclusion of Accommodation Contracts etc.]

Article 3.  
1. A Contract for Accommodation shall be deemed to have been fulfilled when the Hotel has duly accepted the application as stated in the preceding Article without refusal of accommodation due to reasons stated in Article 5. However, the same shall not apply when it has been proven that the Hotel has not accepted the application.
2. When a Contract for Accommodation has been concluded in accordance with the provisions of the preceding paragraph, the Guest is requested to pay an accommodation deposit fixed by the Hotel within the limits of the Basic Accommodation Charges covering the Guest's entire period of stay by the date (including the cancellation charge listed in Table 2) specified by the Hotel.
3. The deposit shall be used first for the Total Accommodation Charges to be paid by the Guest, secondly for the cancellation charges under Article 6 and thirdly for reparations under Article 18 as applicable, and the remainder, if any, shall be refunded at the time of the payment of the Accommodation Charges as stated in Article 12.
4. When the Guest has failed to pay the deposit by the date stipulated in paragraph 2, the Hotel shall treat the Accommodation Contract as invalid. However, the same shall apply only in the cases where the Guest is thus informed by the Hotel where the period of payment of the deposit is specified.

[Special Contracts Requiring No Accommodation Deposit.]

Article 4.  
1. Notwithstanding the provisions of Paragraph 2 of the preceding Article, the Hotel may enter into a special contract without requiring an accommodation deposit after the Contract has been concluded as stipulated in the same paragraph.
2. In cases where the Hotel has not requested the payment of a deposit as stipulated in Paragraph 2 of the preceding Article and/or did not specify the date of the payment of the deposit at the time the application for an Accommodation Contract was accepted, the Hotel shall be treated as having accepted a special contract as described in the preceding paragraph.

[Refusal of Accommodation Contracts.]

Article 5. 
1. The Hotel shall have the right to not accept the application for an Accommodation Contract and under any of the following circumstance. Also, the Hotel shall have the right to not accept the gusts seeking accommodation even after accepting the application for an Accommodation Contract under any of the following circumstances;
(1) When the application for accommodation does not conform with the provisions of these Terms and Conditions.
(2) When the Hotel is fully booked and no room is available.
(3) When the Guest seeking accommodation is deemed liable to act in a manner that will contravene the law or act against the public order or good morals in regard to his/her accommodation.
(4) When the Guest seeking accommodation can be clearly identified as carrying an infectious disease.
(5) When the Guest seeking accommodation is deemed likely to behave in a manner that will trouble other
Guests of this Hotel or behave in such a manner due to intoxication or other causes.
(6) When the Guest seeking accommodation can be clearly recognized to lack the ability to make payment.
(7) When the Guest seeking accommodation is acting suspiciously.
(8) When the Guest is a member of an organized crime syndicate or somehow concerned with such, or is a member of an anti-social activity group.
(9) When the Guest is a member of an organized crime syndicate, a cooperated body run by those or somehow connected with such a group.
(10) When the Guest is a member of a cooperated body whose executive officers are the members of an organized crime syndicate.
(11) When the Guest seeking accommodation is deemed likely to behave in a manner that will trouble the other Guests of this Hotel or behaves in such a manner.
(12) When the Hotel or a Hotel Worker is requested to assume an unreasonable burden in regard to his/her accommodation or being appealed to in a violent manner.
(13) When the Hotel is unable to provide accommodation due to natural calamities, malfunction of facilities and/or other unavoidable causes.
(14) When the Enforcement Ordinance for the local Prefectural Hotel Business Law (Table 3) is applicable.

[Right to Cancel Accommodation Contracts by the Guest]

Article 6. 
1. The Guest is entitled to cancel the Accommodation Contract by so notifying the Hotel.
2. In cases where the Guest has canceled the Accommodation Contract in whole or in part due to causes for which the Guest is liable (except in the case where the Hotel has requested the payment of the deposit during the specified period as described in Paragraph 2 of Article 3 and the Guest has canceled before the payment), the Guest shall pay the cancellation charges as listed in Table No.2. However, if the Hotel permitted the Special Contracts Requiring No Accommodation Deposit as listed in Paragraph 1 of Article 4, the Guest shall pay the cancellation charge only if the Hotel notified the Guest regarding the cancellation charges in case of cancellation of the Accommodation Contract.
3. In cases where the Guest does not appear by 10 p.m. on the arrival date (or 2 hours after the expected time of arrival if the Hotel has been notified of a time) without advance notice, the Hotel may regard the Accommodation Contract as having been canceled by the Guest.

[Right to Cancel Accommodation Contracts by the Hotel]

Article 7. 
1. The Hotel may cancel the Accommodation Contract under any of the following circumstances;
(1) When the Guest is deemed liable to act and/or has conducted himself/herself in a manner that will contravene the law or disturb the public order and good morals in regard to his/her accommodation;
(2) When the Guest is deemed to be one the following:
i. A member of an organized crime syndicate or somehow concerned with such, or a member of an anti-social activity group.
ii. A member of an organized crime syndicate, a cooperated body run by those or somehow concerned with such.
iii. A member of a cooperated body whose executive officers are the members of an organized crime syndicate.
(3) When the Guest seeking accommodation is deemed likely to behave in a manner that will trouble other Guests of this Hotel or behaves in such a manner.
(4) When the Guest can be clearly detected to be carrying an infectious disease.
(5) When the Hotel is requested to assume an unreasonable burden in regard to the Guest's accommodation or if the request it made in a violent manner.
(6) When the Hotel is unable to provide accommodation due to natural calamities and/or other causes of force major.
(7) When the Enforcement Ordinance for the local Prefectural Hotel Business Law is applicable.
(8) When the Guest does not obey the rules prohibiting certain actions specified under the House Regulations stipulated by the Hotel (restricted to prohibitions deemed necessary in order to prevent fires) such as smoking in bed, and causing mischief to the fire prevention facilities.
(9) When the Guest seeking accommodation is deemed to be inappropriate to stay at the Hotel or likely to behave in a manner that will trouble the other Guests of this Hotel.
2. In cases where the Hotel has canceled the Accommodation Contract in accordance with the preceding paragraph, the Hotel shall not be entitled to charge the Guest for any services, which he/she has not received.

[Registration]

Article 8.  
The Guest shall register the following particulars at the Front Desk of the Hotel on the day of arrival;
(1) Name, age, sex, address and occupation of the Guest(s);
(2) Except in the case of a Japanese national or Japanese resident, nationality and passport number.
(3) Date of departure.
(4) Other particulars deemed necessary by the Hotel.
2. In cases where the Guest intends to pay his/her Accommodation Charges as prescribed in Article 12 by any means other than cash such as accommodation vouchers and credit cards, such means of payment shall be shown in advance at the time of registration as described in the preceding paragraph.

[Occupation Hours of Guest Rooms]

Article 9.
1. The Guest is entitled to occupy the guest room of the Hotel from 3.p.m. on the day of registration until 11 a.m. on the day of departure. However, if the Guest is staying for multiple nights, he/she is entitled to occupy the guest room all day except for the arrival and departure day.
2. The Hotel may, notwithstanding the provision prescribed in the preceding paragraph, permit the guest to occupy the room after the checkout time prescribed in the same paragraph. In such cases, extra charges shall be applied as follows.
(1) If check-in is before 11 a.m., 100% of ‘Basic Plan’ room charge of the previous day on the Hotel’s official website shall be added. (2) If checkout is after 3 p.m., 100% of ‘Basic Plan’ room charge of that day on the Hotel’s website shall be added.
(3) In case other than (1) and (2), extra charges shall be paid as follows:
•Check-in from 11:00 a.m. up to 12:00 p.m. …12,000 yen
•Check-in from 12:00 p.m. up to 13:00 p.m. …9,000 yen
•Check-in from 13:00 p.m. up to 14:00 p.m. …6,000 yen
•Check-in from 14:00 p.m. up to 15:00 p.m. …3,000 yen
•Check-out from 11:00 a.m. up to 12:00 p.m. …3,000 yen
•Check-out from 12:00 a.m. up to 13:00 p.m. …6,000 yen
•Check-out from 13:00 a.m. up to 14:00 p.m. …9,000 yen
•Check-out from 14:00 a.m. up to 15:00 p.m. …12,000 yen

[Observation of House Regulations]

Article 10.  
1. The guest shall observe the House Regulations established by the Hotel, which are posted within the guest room information binder.

[Business Hours]

Article 11. 
1. The business hours of the main facilities of the Hotel are as follows. Those of other facilities shall be stated in detail in brochures provided in the Hotel, notices displayed at various places, and service directories in guest rooms, etc.
Front Desk and Cashier Service Hours;
●Curfew: None
●Front Desk Service : 24 hours
※ The business hours specified in the preceding paragraph are subject to temporary changes due to unavoidable circumstances of the Hotel. In such cases, the Guest shall be informed by appropriate means.

[Payment of Hotel Charge]

Article 12. 
1. The breakdown and method of calculation of the accommodation charges, etc. that the guest is required to pay is as listed in the attached table no.1.
2. Accommodation charges, etc. as stated in the preceding paragraph shall be paid at the front desk in Japanese currency or by other means such as an accommodation voucher or credit card recognized by the hotel at the time of the guest’s arrival or upon request by the hotel. Also, if any additional charges are incurred, guests are expected to pay each time upon request by the hotel.
3. Accommodation charges shall be paid even if the guest chooses not to utilize the accommodation facilities provided for him/ or her by the hotel and that are at his/ or her disposal.

[Liabilities of the hotel]

Article 13. 
1. The hotel shall compensate the guest for damages if the hotel has caused the guest to incur such damages through the fulfillment or the non-fulfillment of the accommodation contract and / or related agreements. However, the same shall not apply in cases when such damages have been caused as the result of reasons for which the hotel is not liable.
2. Although the hotel has received the “Pass Mark” (Certificate of excellence of fire prevention standards issued by the fire station), the hotel is covered by hotel liability insurance in order to deal with unexpected fires and / or other disasters.

[Arrangements when unable to provide contracted rooms]

Article 14. 
1. The hotel shall, when unable to provide contracted rooms, arrange accommodation of the same standard elsewhere for the guest insofar as practicable with the consent of the guest.
2. When arrangement for other accommodation cannot be made, notwithstanding the provisions of the preceding paragraph, the hotel shall pay the guest a compensation fee equivalent to the cancellation charges and the compensation fee shall be applied to the reparations. However, when the hotel cannot provide accommodation due to causes for which the hotel is not liable, the hotel shall not be liable to compensate the guest.

[Handing of deposited articles]

Article 15.  
1. The hotel shall compensate the guest for the damage when loss, breakage or other damage is caused to the goods, cash or valuables deposited at the front desk by the guest, except in the case when such cases occur due to causes of force majeure. However, for cash and valuables, when the guest has failed to report its kind and value to the hotel even when requested by the Hotel at the time of deposit, the hotel shall compensate the guest within the limits of 50,000 yen.
2. The hotel shall compensate the guest for the damage when loss, breakage or other damage is caused through intention or negligence on the part of the hotel, for goods, cash or valuables which are brought into the premises of the hotel by the guest but are not deposited at the front desk. However, when the guest has failed to report its kind and value to the hotel, the hotel shall compensate the guest within the limits of 50,000 yen.

[Custody of baggage and/or belongings of the guest]

Article 16. 
1. The Hotel will only keep the baggage and or belongings of Guest after check-in. The Hotel cannot receive or keep the items that a Guest may purchase online cash on delivery, bulky luggage or by other means.
2. When the baggage or belongings of the guest are found to be left after his or her check-out, the hotel shall retain the article for the certain period if no instructions are provided to the hotel by the owner or no ownership is not confirmed. After this period, the hotel shall throw items away and deliver valuables to the nearest police station.
3. The hotel’s liability in regard to custody of a guest’s
baggage and belongings in the case of the preceding two paragraphs shall be assumed in accordance with the provision of paragraph 1 of article 15 in case of paragraph 1, and with the provisions of paragraph 2 of the same article in the case of paragraph 2.

[Liability of the Guest]

Article 17.
1. The Guest shall compensate the Hotel for the damage caused through intention or negligence on the part of the Guest.

Table No.1: The breakdown of the Accommodation charges, etc.
(Ref. Paragraph 1 of Article 2 and Paragraph 1 of Article 12)

  Contents
Total Amount be paid by the Guest Accommodation charges 1. Basic Accommodation Charges. (Room Charge)
Extra charges 2. Food, Beverages and other expenses.
Tax 3. Consumption Tax and Accommodation Tax (Table No.4)

1. Basic Accommodation Charge is informed by the Tariff made according to Paragraph 2 of Article 3. In case of tax law revision, the revised standard will be applied.

Table 2: Cancellation Charge (Ref. Paragraph 2 of Article 6)

Date when Cancellation of Contract is Notified No Show Accommodation Day 1 day prior to Accommodation day 2 days prior to Accommodation day 10 days prior to Accommodation day
Individual Up to 4 rooms 100% 100% 50%    
Group Over 5 rooms 100% 100% 50% 20% 10%

Remarks:
1. The percentages signify the rate of the cancellation charge applied to the Basic Accommodation Charge.
2. In cases when the number of contracted days is shortened, a cancellation charge equivalent to one day's room charge shall be levied regardless of the number of days shortened.
3. In the case of partial cancellation of a group booking (over 5 rooms), cancellations of 20% or less of the total number of expected guests (fractions will be rounded up to the next whole number) will not be subject to a cancellation charge provided the Hotel is notified at least 10 days prior to occupancy (or on the day of the Hotel's acceptance of the Accommodation contract).

Table 3: Inns and Hotels Act applied to each hotel and enforced by the municipality; (Ref. Paragraph 14, Article 5 )

Hotel Name Applied Inns and Hotels Act enforced by the municipality
Sakuren Jimbocho Article 6, Inns and Hotels Act enforced by Chiyoda Ward

Table 4: Accommodation tax is imposed to 100yen for per person, per night if the room charge is between 10,000yen and 14,999yen, and 200yen for all rates of 15,000yen or more.

Room Charge(w/o tax) Accommodation Tax in Tokyo
Less than 10,000 yen Not charged
Greater than 10,000 & less than 15,000 yen 100 yen
Greater than 15,000 yen 150 yen

Remarks:
Exclusion from taxation of accommodation is as follows;
Consumer Tax in Japan, fees exclusive of room charge e.g. telephone, restaurant and meeting room

Reservation

Check-in date

/ / Nights Room(s)

Number of Guests

Number of Adult Guests person(s).
Child A person(s). over 6 years old     Child B person(s). under 6 years old (bed-sharing)

TOP